Note: Hive Projects is a 3rd party integration. This video has been provided by the developer.
The Hive Projects inside My Studio Manager lets you organise your work visually using columns (also known as “steps” or “lanes”) and cards (your tasks). This guide walks you through everything you can do when working inside a project.
To open the task board for any project:
Go to the Task Manager
Click the Project Name
You’ll then see all of the columns, tasks and actions available inside that project.
If the project is brand new, the board will be blank until you add columns.
Columns help you organise tasks by stage — for example:
To Do
In Progress
Needs Review
Completed
To add a column:
Click Add Column
Give it a name
Click Save
You can continue adding more columns without needing to go back to the menu each time.
Once your columns are set up, you can add tasks:
Click Add Task inside any column
Enter a task name
Fill in any details you need
Click Create
Tasks show the date they were created and can be edited at any time.
You can also add tasks “on the fly” while organising your board.
When you open a task card, you’ll see several tools and options to help you manage the work. Here’s what each one does:
If you didn’t create the task or you’re not assigned to it, you won’t get notifications unless you Follow it.
Following a task ensures you receive updates and reminders.
You can track how long a task takes:
Start Timer – runs automatically until stopped
Log Time – manually record hours/minutes worked
This is helpful for admin tracking, billable hours or workflow accountability.
If you have procedures set up, each section of a procedure is called a Group.
You can attach a task to one of those groups to keep everything organised.
If you repeat the same tasks often (e.g., “New Student Onboarding” or “Class Setup”), you can save the task as a template and reuse it in any project.
Removes the task from the project permanently.
Every task includes extra features you can customise:
Due Dates – Set deadlines
Tags – Categorise tasks
Repeat – Turn the task into a recurring task
Priority – Low, Medium, High
Estimates – Add time estimates
Subtasks – Break the task into smaller checklists
You don’t need to enter all details — just start typing:
subtask 1
subtask 2
subtask 3
This automatically creates a tidy checklist inside the task.
You can upload documents or images to your tasks in two ways:
Upload from your computer
Attach existing files already stored in your account
This is useful for lesson plans, documents, invoices, or reference files.
At the bottom of each task, you can leave comments for your team.
This is great for updates, questions, notes, or keeping track of changes.
If time has been logged or the task has updates, you’ll also see those records here.
