Transcript
Hi there, and welcome to another tutorial video from My Studio Manager. Today I’m really excited to show you one of our newest features, Hive Projects.
If you’ve ever used tools like Trello, you’ll feel right at home here. But Hive is built specifically for studio owners, and the best part? No extra fees. Hive Projects is your go-to tool for managing tasks and projects. It’s perfect for planning events, managing content, organizing your enrolment campaigns or even just keeping track of day-to-day admin.
You can assign tasks to your team, track their progress, and keep everything organized with workflows and templates. It’s all designed to make sure nothing falls through the cracks
Let’s dive in and get started. You’ll find Hive Projects in the left-hand menu of My Studio Manager. When you open it up, you’ll see your project dashboard.
If you already have some projects set up, you’ll see them listed here. If you’re starting fresh, don’t worry, it’s super easy to create a new one.
Let’s say we’re setting up a project for staff onboarding. First, you’ll click on Add Project. Give your project a name.
Let’s call it Staff Onboarding. And if you want, you can add a quick description. Once that’s done, click Next. If you have team members you want to assign to this project, you can add them here.
If not, just skip ahead. You’ll also have the option to tag your project or import tasks if you’ve already got some.
Once you’re happy, hit Finish, and your project will show up on the dashboard. Now let’s take a look inside. When you open a project, you’ll land on the card view.
This is where you can really get organized. You can add columns to structure your workflow. Let’s create columns for New Staff, Day One, Week Five, and Completed.
Once your columns are ready, you can start adding tasks. To add a task, just click the plus button in any column.
Name your task. Let’s call this one “Welcome email for Ryan.” If you want, you can assign it to someone, set start and due dates, add a priority, or even attach files.
You can also set it to repeat if it’s a recurring task, like a weekly staff meeting. And if you don’t need to assign it right away, you can just save it as is.
Once your task is created, you can click on it to open up more options. Here you can add notes, change the priority, attach files, and even save it as a template for future use. And when it’s time to update your progress, you can just drag the task to the next column.
For example, when Ryan finishes his first week, you can drag his task from Day 1 to Week 5. Hive Projects also gives you different views to work with depending on your preference.
The card view is great for visualising your workflow, but there’s also a list view for a more detailed breakdown, a table view that works like a spreadsheet, and a calendar view for tracking deadlines.
You even get a dashboard that gives you a quick overview of everything that’s happening in your project. Now you might be wondering, why would I use Hive Projects instead of Opportunities in My Studio Manager?
That’s a great question. The main difference is that Opportunities are tied to specific customers, while Hive Projects is all about internal tasks.
So if you’re planning an event, setting up a concert, or managing your team’s schedules, Hive Projects is the perfect tool.
And that’s it! Hive Projects is here to help you stay organized, save time, and work smarter. I encourage you to jump in, play around with it, and see how it can transform the way you manage your studio.
If you have any questions, don’t hesitate to reach out to our support team. Thanks for watching, and I’ll see you in the next tutorial!
