When navigating your system's calendar you will note that blocks of different colours can be found inside your daily spread, these will be the Appointments you have on a certain day. As we viewed in the “Calendars Overview” article they allow you to monitor and visualise the daily schedule you or your teammates have coming up.
When viewing appointments from the Calendar spread you can click on the appointment box to open the Appointment Modal with more details.
If you need to change the appointment click on the pencil icon, it will redirect you to the Appointment Details.
The trash can Icon will delete the appointment permanently, removing it from your calendar. Keep in mind this action can't be undone.
Click the X icon to exit out of the appointment's pop-up window.
If the appointment was rescheduled, by you or the client, it will have a reschedule tag disclaiming it. Hovering over this tag will show you the original time and date of the appointment.
4. The Appointment Owner field shows the team member to whom the appointment was assigned.
5. Underneath the appointment owner, you will see the contacts included in the appointment. If you have more than one, this will be a drop-down menu. Clicking on a contact's name will redirect you to their contact card.
The Appointment Details section displays key information related to each scheduled appointment, providing a comprehensive overview for efficient management.
Appointment location: This will display the selected location including Zoom links.
Calendar: The Calendar in which the appointment was booked.
Source: This will be where the appointment was booked, for example, the calendar link.
Booked By: This will show who booked the appointment, if the contact, a team member, automation, etc.
Click on View Activity Log for a detailed recap of all changes that have occurred with an appointment.
The Appointment Notes section displays essential notes and comments associated with each appointment, offering a centralized area for important details and insights.
Within this section, you can add a new note to the contact to document key interactions, observations, or important follow-up points. Simply click "Add Note," type the relevant information, and save it to update the contact’s profile with the latest insights.
You can also filter notes based on the user who created them, allowing you to view only notes that you added or those created by other team members.
Should you need to make adjustments to any existing notes, you can easily modify them by clicking the Edit option corresponding to the note. After making the necessary changes, remember to save your edits. If a note is no longer relevant, you also have the option to delete it, ensuring that your notes remain concise and relevant to your current needs.
The appointment status can be updated using the Status dropdown menu. Any changes made here are immediately reflected in the appointment’s icon on the calendar. Unconfirmed appointments will appear uncolored, making it easy to distinguish them from confirmed bookings at a glance.
All modifications made to appointments through this method are saved automatically. With these updates, you’re now equipped to review and adjust appointments directly from the calendar view!
